Apex Health Services

Relocate Your Medical Practice With Us

Staff | 03/14/2023

Moving a medical practice takes time and effort; you will need a lot more than a change-of-address form. Proper planning can make your relocation easier and help you avoid costly mistakes. To make the process easier, it’s essential to start planning as soon as you decide to move. The closer you get to your moving date, you can make adjustments as needed. 

Seek Help From the Professionals

Once you have decided to relocate, it is time to contact a team of professionals because getting the right support is essential to ensuring the move goes smoothly. First, find professional movers who understand the preparation necessary to move your equipment. Next, make sure that your relocation company meets state and federal guidelines for moving and transporting your medical equipment. Also, check whether the technicians have prior experience disassembling and reassembling sensitive medical equipment. Finally, find a moving company that is insured and bonded, that way, you’re not liable for any damages that occur during the move.

Let People Know You’re Moving

The next step for a smoother relocation is to prepare notifications about your new address. Notify each organization long before your move to ensure timely payments. While it might seem overwhelming, you can make it easier by prioritizing your payers, including:

• Medicare
• Medicaid
• In-Network Providers

The next organizations to be notified include service providers and vendors for medical equipment and supplies. These include:

• Payroll services
• Billing services
• Maintenance
• Medical waste disposal
• Answering services

Your patient notifications will need time as well. Don’t forget to leave signs on your door once you’ve moved. You can also email and change your phone greeting to notify your patients. Don’t forget your insurance rep, bank, attorney, and the post office, too.

Packing Up Your Practice

Packing is the most daunting task during relocation. It is advised to plan and pack ahead of time. Try to pack little by little in the weeks before your move, as packing in phases can make your medical practice relocation much more manageable. Also, don’t forget to label your boxes. Lastly, pack essential items that you frequently access. If packing is too daunting or time-consuming, we can do that for you.  

Relocating your medical practice is not easy and requires the right type of assistance. With Apex Health Services, you can rest assured that your relocation will be meticulously managed from planning to final placement. We have the knowledge, staff and tools to protect your valuable assets. We can also create a custom moving plan based on your needs and budget. Contact us to see how we can help with your next transition.